What CaterCaptain Does
CaterCaptain gives catering businesses one connected system for running events, from the first quotation to the final profit figure. Teams can plan one-day, multi-day and contract-based events, prepare quotations, coordinate the kitchen, and track what was dispatched and what came back.
Every module works from the same event record. A menu decision flows straight into the quotation, the kitchen's material list and the profit report, so nobody has to retype the same numbers in three places.
The Problems It Solves
Most caterers run on a notebook, WhatsApp groups and one trusted manager's memory. That works until the wedding season gets busy.
“Paneer kitna order kiya?”
Quantities live in someone's head or a notebook. Over-order and stock spoils; under-order and you call vendors mid-event at premium prices.
Three WhatsApp groups, no clarity
Dispatch photos and voice notes get lost. When something goes missing, there is no record of what was sent where.
“Did we even make money?”
After materials, staff, transport and extras, the real margin on a booking stays unknown until the accounts catch up.
Key Capabilities
Events
One-day, multi-day and contract-based events, with a menu planner and per-service guest counts and timings.
Quotations
Professional quotations with GST shown or hidden per quotation, ready to edit and re-issue.
Kitchen planning
Keeps every team aligned on what needs to be prepared.
Dispatch
A full request, approve, dispatch and receive timeline.
Inventory
Raw materials, crockery, essentials and equipment, with stock checks against requested quantities.
Profit and loss
Shows what every event earned.
Menu planner
Build service-wise menus from your dish library or reuse a saved package. Each dish carries its per-guest rate into the quotation.
Staff assignment
Cooks, waiters and helpers per event, with names, mobile numbers and per-day or per-event rates.
Material requests
Kitchens raise requests, HQ approves against live stock and dispatches with batch, vehicle and driver details.
WhatsApp sharing
Send quotations, menus, dispatch lists and payment reminders on WhatsApp in one tap.
Stock alerts
Low-stock, critical-stock and discrepancy alerts, so problems show up before the event day.
Waste & consumption
Record leftovers and waste per booking to see which items get over-ordered.
From Enquiry to Profit Report
Every event is planned in four steps. After that, the quotation, material requests, dispatch and P&L follow from the same record.
- Event info: client details, venue, kitchen and event type: one-day, multi-day or contract-based.
- Service schedule: breakfast, lunch and dinner each get their own date, time and guest count.
- Menu: pick dishes or a saved package for each service. Rates flow into the quotation.
- Staff: assign cooks, waiters and helpers with their rates, on one clear sheet.
Who It Is For
Caterers in Gujarat, including wedding, event and multi-kitchen operators. The interface is available in Gujarati, Hindi and English.
- Wedding caterers running multi-day functions with several services and changing guest counts.
- Event caterers handling corporate, religious and social events that need fast, accurate quotations.
- Multi-kitchen operators supplying several kitchens from one HQ, with every dispatch tracked.
- Contract caterers serving canteens, hostels and institutions on long-running contracts.
Languages and User Roles
The whole product works in Gujarati, Hindi and English, and material names are shown in two languages. The owner, the managers and the kitchen staff all use the same system comfortably.
- Super Admin: the owner, who sees every kitchen, event and number.
- Admin: managers who plan events, prepare quotations and approve requests.
- CaterCaptain: one login per kitchen for day-to-day operations.
Built by TechAlmas
Frequently Asked Questions
What does CaterCaptain do?
Which languages does it support?
Who builds CaterCaptain?
Do I need to install anything?
Can it handle more than one kitchen?
Can I send quotations on WhatsApp?
